Position Summary

The Director of Finance and Operations directs and is responsible for managing all aspects of BGCSGP’s finance, audit, operations, and compliance, in accordance with the performance standards and policies and procedures set by the CEO and Board of Directors. The Director of Finance and Operations also provides organization-wide oversight and strategic thought on all finance, programs, and operations. 

Responsibilities include, but are not limited to:

FINANCE

• Oversee, review and maintain all aspects of BGCSGP’s accounting functions including accounts payable, receivables, cash flow, cash receipts, deposits, cash disbursements, in-kinds, fixed assets, depreciation, inventory, all transactions related to the general ledger, and bank and investment reconciliations. 

• Serve as the administrator of QuickBooks while following all BGCSGP’s Accounting Policies.

• Perform monthly A/P and A/R, and reconcile reports including school district billing, payroll, credit card statements, bank, and investment accounts.

• Manage vendor relationships with the Board approved accounting firm, investment firms, and benefits-related 3rd party services including but not limited to retirement, health care, and required insurance firms.

• Actively contribute to the BGCSGP Committee and Board meetings through the creation and compilation of agendas and supporting documents, production of accurate meeting recaps and Board minutes, and serve as staff liaison to the Finance Committee.

• Work with the CEO and Board’s Finance committee to develop the annual budget process.

• Monitor financial budget variances and prepare accurate and timely monthly financial statements and reports to management including the CEO and Board of Directors.

• Provide timely and accurate analysis of budgets, forecasts, financial reports, financial statements, and financial trends to assist the CEO and the Board.

• Review investment activity and prepare reports for the CEO, Finance Committee, and Board. 

• Monitor cash flow management, and review and approve check requests per the BGCSGP’s obligational authority and chart of accounts.

• Serve as staff liaison to the Finance Committee and Board, working in conjunction with the Board Treasurer and providing accurate reporting.

• Lead annual BGCSGP financial audit and filing of the IRS 990 by establishing a productive partnership with audit vendor, defining an actionable timeline for process contributors, submitting required documentation, and sharing program status with partners and stakeholders.

• Manage internal event accounting and assist with special events as needed. 

• Manage all organizational insurance policies, ensuring that BGCSGP has the best and most up to date coverage, and monitor and review policies every six months.

• Act as the primary staff liaison with bank and investment managers, along with the CEO. Work with the CEO and Finance Committee to monitor the investments and ensure adequate coverage for financial needs.

• Responsible for overall revenue management, budget management, cost benefit analysis, and forecasting needs. 

• Regularly evaluate the Finance Department structure and function for continual improvement.

OPERATIONS

• Online Annual Safety Assessment by sites and organization

• Annual External Safety Assessment

• Set up NYOI yearly and analyze data/create data reports for all sites

• Set up site budgets according to school contracts by site

• Meet with Directors who are not meeting budget goals or meeting spending needs

• Track and report spending trends to identify areas for cost savings

• Events Management

• Register for Chamber events and maintain Chamber Memberships

• Conference scheduling and travel arrangements for all staff

• SAMS

• DUNS

• Financial Report Data (BGCA)

• Membership reporting (BGCA)

• Non-Financial Data (BGCA)

• Annual Report Data (BGCA)

• Faciltron Annual Facilities Use Request

• Building management

• Manage insurance policies

• Facilities Use Requests for city, pools and other departments as needed

• Catering for company events

• Organize Volunteer Files and track active volunteers

• Grant and Contract management, reporting, and compliance

• Collaborate with site managers to gather data and prepare financial reports for funders

• Maintain LOAs and other important grant documents for audit

• Maintain vehicle registration and other asset documentation

COMPLIANCE

• Ensure compliance with all internal policies, performance standards and controls relating to accounting, cash management, and investments.

• Ensure compliance with GAAP, Local, State and Federal laws and regulations, and the guidelines, standards, and best practices required of a California Nonprofit Corporation.

• Develop, update, implement and enforce Internal Controls and Operating Policies & Procedures in accordance with national and local policies to safeguard BGCSGP’s assets and operations. 

• Prepare for compliance audits to ensure the BGCSGP remains in compliance and ensure transparency to the public. 

• Train staff to remain compliant at all times.

HUMAN RESOURCES

• Lead in the recruitment, hiring and compensation of Finance Department staff. Help develop and maintain all Finance Department job descriptions, job postings, and lead interview processes as needed. Negotiate employment terms and create offer letters. Conduct annual performance reviews. Manage the Finance Department human resource function assuring compliance with all applicable legal requirements.

• Assist in the recruitment, hiring and compensation of all organizational staff.

LEADERSHIP

• Work with the CEO on strategic plans and growth objectives for the organization.

• Assist in overseeing all functions of BGCSGP ensuring the organization runs effectively and efficiently.

• Establish key metrics which define success of BGCSGP programs and projects.

• Synthesize data to identify trends, resolve opportunities and share successes with Stakeholders in a concise and impactful manner.

• Develop productive professional relationships with internal and external stakeholders including individuals serving on the Board of Directors, Advisory Council, community partners, and volunteers.

• Contribute to the financial and operational sustainability of BGCSGP through the cultivation of relationships, both established and new, which result in funding and lead generation for the CEO.

• Work with the CEO to support the Board of Directors, committees, and task forces, including reports, as needed. 

• Actively seek opportunities to participate in efforts of continuous learning, remain aware of trends affecting Boys and Girls Clubs, and identify new opportunities for the organization.

• Attend and actively participate in BGCSGP’s meetings as required.

OTHER

• Perform all other related duties and responsibilities as required.

• Ability to work outside of the usual business hours on occasion.

Salary Range: $80,000 - $110,000 annually

Benefits: Generous benefits include a health plan with 80% organizational contribution, retirement plan with organizational matching at 5%, professional development, professional memberships, 13 paid holidays, 6 sick days per year, and 10 vacation days per year through Year Two with 15 days per year starting on Year Three.

TO APPLY:

Email your Cover Letter and Resume to admin@bgcsgpass.com with the Subject=”Your Full Name DFO Job”. Submissions without cover letters will not be considered. Due to the volume of submissions, only candidates selected for interviews will be contacted.